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Privacy Policy
Smart Library
Last updated: January 15, 2026
Introduction
At Smart Library, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our library services.
Information We Collect
Personal Information
- Name and contact information (email, phone number, address)
- Membership identification number
- Date of birth and age verification
- Government-issued ID information for membership verification
Usage Information
- Library facility usage (study rooms, computers, workspaces, etc.)
- Shift bookings and reservations
- Event registrations and participation
- Service requests and inquiries
How We Use Your Information
Service Delivery
To provide library services, manage memberships, and process facility bookings and reservations.
Communication
To send notifications about bookings, reservations, events, and important library updates.
Service Improvement
To analyze usage patterns and improve our services and facilities.
Legal Compliance
To comply with legal obligations and respond to lawful requests from authorities.
Data Security
We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. Our library management system uses local database storage, ensuring your data remains secure and under our direct control.
Note: All data is stored locally on our systems. We do not use cloud storage or third-party data processors, ensuring maximum security and privacy for your information.
Your Rights
Access: You have the right to access and review your personal information.
Correction: You can request corrections to inaccurate or incomplete information.
Deletion: You may request deletion of your personal information, subject to legal retention requirements.
Objection: You can object to certain processing activities where applicable.
Data Retention
We retain your personal information for as long as necessary to provide library services and comply with legal obligations. Membership records are typically retained for the duration of your membership plus a reasonable period thereafter for administrative purposes.
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new policy on this page and updating the "Last updated" date. Your continued use of our services after such changes constitutes acceptance of the updated policy.
Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: